Executive Assistant, Centralized Processing Division
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Position Title: Executive Assistant, Centralized Processing Division
Job Summary:
- Provides administrative and office support to the Senior Officers (FVP and up)
Role Exposure:
- Monitors activities of supervising executive to prevent over-lapping of schedules
- Gathers pertinent data from the supervising executive relative to the preparation of various reportorial requirements
- Provides administrative support along the areas of committee meeting documentation, follow-through reports and other pending matters from different divisions/units
- Generates reports, coordinates various correspondences and performance of administrative tasks within the group
- Ensures distribution of instructions and/or documents requiring immediate attention/action to appropriate second level officers (division/department heads) in the absence of the Group Head
- Screens incoming phone calls
- Receives guests/visitors of supervising executive
- Maintains a record of all incoming/outgoing transactions/documents of the Group Head including schedules and appointments
- Makes business travel arrangements
- Sorts, reviews and prepares reply to incoming correspondence
- Arranges and reviews all documents needing approval or signature of supervising executive
- Ensures that the group's logistics/supplies are sufficient and are kept in order
- Maintains an organized filing system for all documents including confidential files
- Attends to special instruction on miscellaneous and official matters
- Performs other related functions that may be assigned from time to time
Qualifications:
- Bachelor’s Degree relevant to the job
- With at least 2 years’ of experience as an executive assistant
- Proficient in MS Office
- Possesses good communication skills
Other Details:
Rank: Rank and File to JAM
Location: GT Capital Tower, Ayala Avenue, Makati