Job Title: Strategic Procurement & Awards Assistant

Be #InGoodHands with Metrobank!

Here at Metrobank, we don't simply hire employees—we hone future leaders. We provide opportunities that enhance your skills and unlock your talents, helping you evolve into a well-rounded individual. We supply you with all the pieces you need to do your best work, unleashing your full potential to help you secure your future and lead a fulfilling career. And with Metrobank's strong heart for the community, you have the chance to give back and make worthwhile contributions to our nation's economic and social development. With Metrobank, a meaningful life is within your reach!

Position Title: Strategic Procurement & Awards Assistant

Job Summary:

• The SPAD Assistant shall perform tasks to support the SPAD Officers in performing following SPAD functions:
  • Serves as Bidding Committee’s (BIDCOM) secretariat and its liaison arm
  • Reviews and prepares tabulations, documentations and processes related to Selection and bidding of IT & Non-IT Request/Projects; Vendor Accreditation; Vendor performance, IT & Non-IT Contracts & Maintenance Renewals
• Act as custodian of contracts and documents for BIDCOM approved projects
• Setup meetings, either face-to-face or virtual, with vendors and business units, as required
• Participate and attend in meetings, either face-to-face or virtual meeting, with BIDCOM, Business Units and Vendors, as required
• Coordinate with Business Units and Vendors, as required
• Participate in relevant bank-wide committees, as required

 Role Exposures: 

• Releases the Request for Proposal (RFP) to qualified bidders
• Monitors and follows up timely submission of bids as requested by Business Units (BUs)
• Checks the completeness and accuracy of the bids
• Tabulates commercial proposal from vendors for MBTC and Subsidiaries, for presentation to BIDCOM, for negotiation and award
• Prepares presentation materials for meetings with BIDCOM, Business Units and Vendors
• Coordinates closely with ITG Custodian to ensure all IT renewals are complete, monitored and tracked for award
• Coordinates closely with Business Units to ensure all Non-IT documentations are complete, monitored and tracked for award
• Coordinates closely and sets up a meeting, either face-to-face or virtual meeting, with vendors to discuss the submitted bids based on bank requirements.
• Prepares status reports for IT and Non-IT Renewals and submits to VMAD Officers for team discussion.
• Releases copies of the IT Purchase Orders (POs)/contracts to Information Technology Group (ITG), for dissemination to IT Owners and Custodians
• Monitors timely submission of Vendor Performance Review Checklist (VPRC)
• Regularly updates the Vendor Masterlist, covering IT and Non-IT vendors in coordination with ITG.
• Regularly updates the Accredited Vendor Masterlist
• Assists in routing contracts and accreditation documents, for review and signature of the Bank’s authorized signatories
• Prepares commercial matrix of financial and value contracts, for Bidcom’s approval
• Attends required trainings facilitated by HR or by VMAD Officers
• Attends team meetings
• Performs other related duties as assigned

 Qualifications:

• Bachelor’s Degree relevant to the job
• Fresh graduates with good scholastic background are encouraged to apply

Other Details:

Rank: Rank and File

Unit: Financial & Control Sector / General Services Group / Vendor Management and Awards Department

Location: Metrobank Center, BGC, Taguig City