Assets Resolution & Registration Officer

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Position Title: Assets Resolution & Registration Officer

Job Summary:

• Process consolidation, registration and transfer of foreclosed, acquired and sold ROPAs and bank-owned properties.
• Regularizes documentary infirmities / deficiencies of ROPAs and bank-owned properties.
• Acts as paralegal and liaison officer of the Bank in various government agencies and LGUs.

Role Exposure:

1.   Handles consolidation and registration of foreclosed, acquired and sold assets of the Bank:

a)         Checks correctness of property details in the Certificates of Sale, Affidavit of Consolidation, Deed of Sale and Deed of Dacion en Pago prior to submission to government agencies.

b)         Handles annotation of Certificates of Sale on the titles and monitors expiration of redemption period.

c)         Verifies realty tax delinquencies and updates real estate taxes of newly acquired ROPAs.

d)         Reviews and completes documentary requirements to facilitate consolidation and registration process.

e)         Conducts verification and secures certified copies of titles, tax declarations, realty tax clearance and related documents to facilitate consolidation and registration process.

f)          Coordinates and conducts ocular inspection of the properties with the local government units.

g)         Analyzes and checks impositions and assessments of BIR and local government taxes and registration fees.

h)         Prepares BIR forms and handles payment of taxes on or before the due dates to avoid surcharges, penalties and interest.

i)          Applies for and deals with the BIR for the issuance of Certificates Authorizing Registration upon payment of transfer taxes.

j)          Applies for and deals with the Registry of Deeds to facilitate issuance of new titles for foreclosed and sold assets.

k)         Applies for and deals with the Assessor’s Office for the issuance of new tax declarations for foreclosed and sold assets.

2.  Handles resolution of documentary infirmities and deficiencies of ROPAs and bank-owned properties and performs the following tasks:

a)         Applies for the issuance of tax declarations for on-site ATMs and branch machineries.

b)         Evaluates and analyzes all documents endorsed to PPARD, determines problems and issues to be resolved, develops and implements action plans.

c)         Reconstructs missing documents of ROPAs, conducts verifications and researches with the BIR, Registry of Deeds, Assessors Office and the Courts, and secure certified copies of titles and tax declarations, and other relevant documents.

d)         Conducts ocular inspection of the properties with the BIR and Assessor’s Office to ensure application of correct tax basis and tax assessments.

e)         Initiates negotiations with the BIR and Assessor’s Office to waive or reduce tax assessments, surcharges, interests and penalties.

f)          Deals with various government agencies to facilitate resolution of issues affecting ROPAs and bank-owned properties such as undeclared improvements, unconsolidated titles and tax declarations, cancellation of liens and encumbrances annotated on the titles; cancellation of notice of lis pendens, correction of erroneous entries on the titles and tax declarations, and other infirmities.

3.   Acts as paralegal and liaison officer of the bank in various Courts and government agencies and performs the following functions:

a)         Conducts simple research and verification of case status of ROPAs in various Courts and secure latest Court orders and decisions.

b)         Executes affidavits, sworn declarations and simple correspondence in compliance with the documentary requirements of government agencies.

c)         Follow up status of petitions and requests pending with Courts, administrative bodies and other government agencies.

4.   Establishes networks with personnel and officers of BIR, Registry of Deeds, Assessor’s Office, Treasurer’s Office and other government agencies to facilitate work processes.

5.   Prepares status reports regularly and assists the unit in preparation of various reports / replies to management, internal and external audits and other bank units.

6.   Performs other related functions that may be assigned from time to time.

Qualifications:

• Minimum of 2 or more than 3 years related experience.
• Banking experience is an advantage but not required

Other Details:

Rank: Junior Officer

Unit: Financial and Control Sector / Legal and Remedial Services Group / Legal Liason Department / Asset Resolution & Registration Section
Location: The Shops BGC, Taguig City