Continuous Audit Admin Officer

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Position Title: Continuous Audit Admin Officer

Job Summary:

• Responsible for handling all finalized audit reports, and generating Internal Audit summary reports.
• Responsible for maintaining the Internal Audit Group’s monitoring systems (e.g., Audit Monitoring Tool and Audit Exception Monitoring System, Audit Confirmation Letter Database); performing validation procedures for the periodic IA confirmation of client’s account balances.

Role Exposure:

• Generates finalized Audit Reports including its related attachments and distributes to the authorized recipients; manages central repository system of finalized audit reports (i.e., proper filing; access granting); and uploads reports in the IA server, Meeting App or designated sharing facility.
• Requests/downloads reports from various units or system to facilitate generation of CAATTs; and uploads/ submits IA reports/summaries in designated electronic document repository.
• Maintains and manages the Internal Audit Group’s Monitoring System which includes the following:
  • updating the database (e.g., audit ratings)
  • generating Internal Audit Group’s report/ engagement status (monthly Summary of Audit Ratings and Bi-monthly Summary Report to Audit Committee and Senior Management)
  • downloading of reports
• Ensures that the IAG’s audit exception monitoring database is complete and accurate, through the following:
  • timely encoding of audit exception details from released audit reports
  • reviewing of monthly reports encoded in database performed by peers and monitor corrective actions taken (i.e., exceptions not properly tagged as recurring, incorrect tagging of risk gravity and etc.)
  • updating status with latest auditee responses, escalating these to concerned auditors for validation, and monitoring timely disposition thereof
  • collaborating with audit officers to ensure that updates are completely and accurately captured
  • sending follow-up notices upon due date, immediately escalate issues; and,
  • generating summary reports, as scheduled or needed
• Executes procedures for periodic IA confirmation of client’s account balances which includes the following:
  • Review client’s address to ensure that it is complete/updated based on available data encoded in the System and scanned documents
  • Apprises and coordinates with concerned branches or units for any deficiencies noted on addresses
  • Review letters prior to dispatch to accredited courier or prior to sending via email
  • Prepares monthly report on undelivered confirmation letters for review of the CAD Head, and follow-up branch’s or unit’s responses
• Retrieves and prepares reports as needed by the Bank’s management.
• Attends to internal administrative requirements for submission to the CAD Head.
• Performs other related functions that may be assigned from time to time.

Qualifications:

• Bachelor’s Degree
• At least 3 years’ solid experience doing reports and maintaining of data records.

Other Details:

Rank: Junior Officer

Unit: Office of the President / Internal Audit Group / Audit Integration Division / Continuous Auditing Department

Location: Metrobank Center, BGC, Taguig City