DISBURSEMENT CONTROL ASSISTANT, SECTION 3

This role is open for both iAspire candidates and external talents. We encourage you to refer candidates to this role.

Position Title: Disbursement Control Assistant

Job Summary:

Receives, validates and processes billings, invoices, statement of accounts, delivery receipts and requests for payments from vendors/service providers of goods and services availed by the Bank.

Specific Duties & Responsibilities:

·       Verifies correctness and propriety of invoices/statements of account/billings for the following payables:

o   Consumable Supplies

o   Printed Bank Forms

o   Printed Accountable Forms

o   Check Printing

o   Giveaways

o   Furniture and Fixtures

o   Office Equipment

o   Transportation Equipment

o   Alarm/CCTV

o   IT Hardware, Software, Annual Maintenance

o   Professional Service Providers

o   Data

o   ATM

o   Special Bank Projects

o   Telegraphic Transfers

o   Construction

Note:  The load distribution for each section may be revised from time to time depending on the exigency and volume per category

·    Reviews the expense allocation summaries attached to the SOA and verifies it against supporting documents (i.e.  Invoice, Daily Time Records, if applicable, etc.).

·       Checks the covering period vis-a-vis previous payments made to the vendor.

·       For Purchase Orders with goods and service deliveries, reviews the accounts set-up by the GSG unit against the invoice and DRs for payment.

·       Processes payment and other recurring payables as validated following disbursement and withholding tax guidelines.

·       Records and charges expenses to the respective bank units in accordance with allocation summaries, endorsements and existing guidelines.

·       Extracts GSG generated interface files for submission to the Specialized Accounting Division (SAD) of the Controllership Group for uploading to SAD’s Financial Management System (FMS).

·       Monitors accounts payable and ensures that these are kept within set number of days in coordination with PPDSC.

Performs other duties and related functions as assigned

Qualifications:

·       Graduate of any Business- related courses, preferably Economics, Accounting or Finance

·       With basic knowledge on Accounting and Bookkeeping 

Other Details:

Rank: Rank and File

Unit: FCS / GSG 
Location: Metrobank Center