Disbursement Control Assistant

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Position Title: Disbursement Control Assistant


Job Summary:


  • Receives, validates and processes billings, invoices, statement of accounts, delivery receipts and requests for payments from vendors/service providers of goods and services availed by the Bank



Role Exposure:


  • Verifies correctness and propriety of invoices/statements of account/billings for the following payables:
  • Section 1
  • Janitorial
  • Messengerial
  • Freight/Hauling
  • Caretaking
  • Contractual/Clerical
  • Armored Vehicles
  • Security Services
  • Professional Fees
  • Legal/Litigation
  • Information Systems
  • Credit Checking
  • Professional Service Providers
  • Section 2
  • Telecommunications
  • Utilities
  • Insurance
  • Travel
  • Advertising
  • Periodicals and Magazines
  • Donations
  • Food and Drinks
  • Club and Professional Members
  • Anniversary
  • Flowers
  • Government Entities
  • Institutional Payouts
  • Compensation and Benefits
  • Directors
  • Taxes and Licenses
  • Rentals
  • ROPA-related Expenses
  • Miscellaneous (e.g., Reimbursements, etc.)
  • Others (e.g., Training, etc.)
  • Maintenance of Bank Premises
  • Maintenance of Furniture and Fixtures
  • Maintenance of Office Equipment
  • Maintenance of Vehicles
  • Section 3
  • Consumable Supplies
  • Printed Bank Forms
  • Printed Accountable Forms
  • Check Printing
  • Giveaways
  • Furniture and Fixtures
  • Office Equipment
  • Transportation Equipment
  • Alarm/CCTV
  • IT Hardware, Software, Annual Maintenance
  • Professional Service Providers
  • Data
  • ATM
  • Special Bank Projects
  • Telegraphic Transfers
  • Construction


Note:  The load distribution for each section may be revised from time to time depending on the exigency and volume per category


  • Reviews the expense allocation summaries attached to the SOA and verifies it against supporting documents (i.e.  Invoice, Daily Time Records, if applicable, etc.).
  • Checks the covering period vis-a-vis previous payments made to the vendor.
  • For Purchase Orders with goods and service deliveries, reviews the accounts set-up by the GSG unit against the invoice and DRs for payment.
  • Processes payment and other recurring payables as validated following disbursement and withholding tax guidelines.
  • Records and charges expenses to the respective bank units in accordance with allocation summaries, endorsements and existing guidelines.
  • Extracts GSG generated interface files for submission to the Specialized Accounting Division (SAD) of the Controllership Group for uploading to SAD’s Financial Management System (FMS).
  • Monitors accounts payable and ensures that these are kept within set number of days in coordination with PPDSC.
  • Performs other duties and related functions as assigned




  • Bachelor’s Degree
  • Proficiency in MS Office
  • Administrative experience an advantage



Other Details:

Rank: Rank and File

Unit: General Services Group / Billing and Disbursement Division

Locations: Metrobank Center, BGC