EXECUTIVE ASSISTANT

Responsibilities

• Monitors activities of supervising executive to prevent over-lapping of schedules.
• Gathers pertinent data from the supervising executive relative to the preparation of various reportorial requirements.
• Provides administrative support along the areas of committee meeting documentation, follow-through reports and other pending matters from different divisions/units.
• Generates reports, coordinates various correspondences and performance of administrative tasks within the group.
• Ensures distribution of instructions and/or documents requiring immediate attention/action to appropriate second level officers (division/department heads) in the absence of the Group Head.
• Screens incoming phone calls. Receives guests/visitors of supervising executive.
• Maintains a record of all incoming/outgoing transactions/documents of the Group Head including schedules and appointments.
• Arranges and reviews all documents needing approval or signature of supervising executive.
• Maintains an organized filing system for all documents including confidential files.

Qualifications: 

• Bachelor's degree or equivalent experience
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills